Approved to have a week between Hy-Rollin & HOAVC. Hopefully it will allow more vanners to attend the event by having a break between the two events.
Next year’s dates will be October 19, 20, 21, 2012
Would still like to move the event back to a campground. Paying a set price for the fairgrounds rather than a per van price is making HOAVC lose money. The campground would allow vanners to socialize more. The buildings while warmer and keeping us out of bad weather don’t allow us to socialize as much.
Keith to look into Shoemaker’s again. He hasn’t been able to contact the owner but it was voted that we would still like to try to move the event there.
New Business:
Don & Becky Noon have been checking into Event Insurance for HOAVC members to use for all member events. Would have to raise club dues for all clubs. Are we interested? Becky is getting a rate.
HOAVC is losing money. Cost of fairgrounds is $1000 flat fee and only 40 vans in attendance this year. Do we want to consider doing 50/50 drawings to raise money.
Dairyland Vanners (Nationals Hosts 2012) is selling can coolers. 2/$5 or $3 each.
Voted for Vanner / Vannerette
2012 HOAVC Dues are due: $35/club, $25/individual. (Club price could rise if we approve event insurance.
Upcoming Events:
Three Trails Vans Christmas Party: Party is in same location in Pleasant Valley, MO. Looking into a shuttle to/from hotels in area.
EZ Life: looking at a new campground in Lamar, IA
Donnie went to Wyandotte County Fairgrounds meeting. Still a possibility to move Spring Fever and hold a Nationals at the new grounds if they put in a campground. Nothing much on the new grounds yet.
Vantasia Vans is looking at bands on October 28th at Argosy Casino if anyone would like to go with.
Vantasia Vans has all lady officers. They will be having another dog parade at Spring Fever
MASVA: Has taken over Fast Lane Vans weekend. They have a new campground for 2012.
CIV: Looking into a tour of the NASCAR Track in Newton for their Caravan in 2012.
Elections:
President: Keith Wiese
Vice President: Gary Sholders
Secretary: Becky Roth
Treasurer: Patti Weber
Webmaster: Tammy Kenney
No schnapps bar on Saturday night – no one volunteered
Dues paid at meeting: Vantasia $35, Fast Lane $35, Keith & Joyce Wiese $25, Pikes Peak Vans $35, Hy-Rollin Vans $35
Meeting adjourned
CLUB EVENT INSURANCE (Club Liability Program)
Becky Noone has been checking on Event Insurance for HOAVC that would cover all events held by clubs that are members of HOAVC.
According to the quote she got and depending on the # of clubs that are members of HOAVC the cost would be an additional $25-$30/club annually. Individual members would not have to pay this additional cost.
The quote she received from Hagerty Insurance came to $318.
We need to know if clubs would be interested in paying the additional cost to be covered under this insurance.
